Share your Peppol ID with suppliers
What to send Belgian suppliers so they can invoice you on Peppol: participant ID, enterprise number, a ready-to-use wording template, and common mix-ups to avoid.
Updated
- Belgium
Job: make yourself easy to invoice correctly
Suppliers cannot guess your Peppol address. If you want structured invoices in your inbound inbox, tell them exactly how you are registered and which legal entity to bill. One clear message prevents months of PDFs, wrong entities, and failed deliveries.
What to send (minimum pack)
Include all of the following in one email or supplier portal field:
- Legal name as in the Crossroads Bank for Enterprises (KBO/BCE)
- Enterprise number (ten digits, no dots or spaces)
- Peppol participant ID in the form
0208:0123456789(same digits, scheme 0208) - Belgian VAT number (
BE0…) for the invoice header - Billing address (street, postcode, city, country)
- Optional but useful: buyer reference / cost centre, AP email for exceptions, and your Access Point provider name
Confirm you are published for receive (BIS Billing) before broadcasting. Registration alone is not enough if receive is off. See Peppol registration in Belgium.
- Participant ID (Belgium)
Your Peppol address: scheme
0208plus the ten-digit KBO/BCE enterprise number, for example0208:0123456789.
Ready-to-use wording template
Copy, fill the brackets, and send:
Please send all B2B invoices for [Legal name] as structured Peppol documents (Peppol BIS Billing).
Our Peppol participant ID: 0208:[ten-digit enterprise number]
Enterprise number (KBO/BCE): [ten digits]
VAT number: BE[…]
Billing address: [full address]
Buyer reference (if required): [PO / cost centre]Please look us up in the Peppol Directory under scheme 0208 before the first send. Do not use a branch number, a personal VAT ID, or email-only PDF when Peppol delivery is available.
Ask suppliers to confirm the first successful delivery. Offer a short window for a test invoice if your process allows.
Common mix-ups (and how to prevent them)
| Mix-up | What goes wrong | What you should say |
|---|---|---|
| VAT number as Peppol ID | Lookup fails or wrong scheme | “Use 0208 + enterprise number, not the BE VAT string as the Peppol ID” |
| Missing leading zero | Different participant | Always send ten digits |
| Branch / establishment number | Invoice to wrong entity | “Bill the VAT-liable enterprise number we registered” |
| Trading name only | Ambiguous party | Always include registered legal name + ID |
| Parent vs subsidiary | Misdelivery inside a group | State the exact entity on the purchase order |
| “Email the PDF anyway” | Dual channels, booking noise | Prefer Peppol as the authoritative invoice; PDF only as a copy if needed |
Suppliers can verify you with participant lookup. If they still cannot find you, check publication with your Access Point before blaming their software.
After you share
- Spot-check that a major supplier’s next invoice arrives via Peppol.
- Keep the same ID text in contracts, onboarding forms, and your website “how to invoice us” page.
- When you change Access Point provider, resend the pack only if the participant ID or legal entity changes; otherwise tell suppliers the ID is unchanged and only the technical endpoint moved.