Invoicing

Quote, payment request, invoice or credit note: what each means for Belgian VAT, when to issue it, which must go on Peppol in 2026 and how OrdoGrid links them.

Monthly invoice routine for Belgian freelancers: approved days, the right VAT case, the deadline of the 15th, sending over Peppol in OrdoGrid and safe duplication.

For Belgian businesses that rarely invoice companies: which invoice a sale needs, buyer details to collect, a setup check, one Peppol send and payment follow-up.

Record only money that reached your account, read the outstanding balance in OrdoGrid, follow up the rest after the due date and claim late interest correctly.

What to give your accountant each month or quarter: invoices as issued, Peppol XML, credit notes, payment statements and open questions, timed to VAT deadlines.

Find an invoice you saved in OrdoGrid after an error or a closed tab, finish that same record, and avoid a second number, a double send or billing the work twice.

When to edit a draft, issue a partial credit note, or credit and reissue a Belgian invoice: legal rules, Peppol format, refunds and the exact OrdoGrid steps.

Turn tracked hours into a Belgian invoice in OrdoGrid: set rates before logging time, use Bill time, check lines and VAT, and correct billed time safely.

What Belgian VAT law requires of invoice numbers, which series choices are yours, and how OrdoGrid proposes, commits, locks and frees numbers in practice.

Each mention a Belgian VAT invoice must carry under Royal Decree no. 1 and company law, the exact regime wordings, the Peppol fields and the OrdoGrid field for each.

Enter prices including or excluding VAT in OrdoGrid, apply discounts on the right basis and understand the one-cent rounding line on PDF and Peppol invoices.

When an accepted quote must become an invoice in Belgium, how to bill a deposit, milestones and the balance without billing twice, and how OrdoGrid converts it.