Share your Peppol ID with suppliers
What to send Belgian suppliers so they can invoice you on Peppol: participant ID, enterprise number, a ready-to-use wording template, and common mix-ups to avoid.
Updated
- Belgium
Sharing your Peppol ID with suppliers means sending the exact participant address they need to deliver structured invoices to you. In Belgium that address is scheme 0208 plus your ten-digit enterprise number, together with legal name, VAT number, and billing address. One clear pack prevents months of PDFs and failed deliveries.
Example
Atelier Nord emails suppliers: legal name Atelier Nord SRL, enterprise number 0123456789, Peppol ID 0208:0123456789, VAT BE0123456789, billing address in Ghent. The timber yard looks up 0208, sends the next invoice on Peppol, and it lands in the inbound inbox.
Job: make yourself easy to invoice correctly
Suppliers cannot guess your Peppol address. If you want structured invoices in your inbound inbox, tell them exactly how you are registered and which legal entity to bill. One clear message prevents months of PDFs, wrong entities, and failed deliveries.
What to send (minimum pack)
Include all of the following in one email or supplier portal field:
- Legal name as in the Crossroads Bank for Enterprises (KBO/BCE)
- Enterprise number (ten digits, no dots or spaces)
- Peppol participant ID in the form
0208:0123456789(same digits, scheme 0208) - Belgian VAT number (
BE0…) for the invoice header - Billing address (street, postcode, city, country)
- Optional but useful: buyer reference / cost centre, AP email for exceptions, and your Access Point provider name
Confirm you are published for receive (BIS Billing) before broadcasting. Registration alone is not enough if receive is off. See Peppol registration in Belgium.
- Participant ID (Belgium)
Your Peppol address: scheme
0208plus the ten-digit KBO/BCE enterprise number, for example0208:0123456789.
Ready-to-use wording template
Copy, fill the brackets, and send:
Please send all B2B invoices for [Legal name] as structured Peppol documents (Peppol BIS Billing).
Our Peppol participant ID: 0208:[ten-digit enterprise number]
Enterprise number (KBO/BCE): [ten digits]
VAT number: BE[…]
Billing address: [full address]
Buyer reference (if required): [PO / cost centre]Please look us up in the Peppol Directory under scheme 0208 before the first send. Do not use a branch number, a personal VAT ID, or email-only PDF when Peppol delivery is available.
Ask suppliers to confirm the first successful delivery. Offer a short window for a test invoice if your process allows.
Common mix-ups (and how to prevent them)
| Mix-up | What goes wrong | What you should say |
|---|---|---|
| VAT number as Peppol ID | Lookup fails or wrong scheme | “Use 0208 + enterprise number, not the BE VAT string as the Peppol ID” |
| Missing leading zero | Different participant | Always send ten digits |
| Branch / establishment number | Invoice to wrong entity | “Bill the VAT-liable enterprise number we registered” |
| Trading name only | Ambiguous party | Always include registered legal name + ID |
| Parent vs subsidiary | Misdelivery inside a group | State the exact entity on the purchase order |
| “Email the PDF anyway” | Dual channels, booking noise | Prefer Peppol as the authoritative invoice; PDF only as a copy if needed |
Suppliers can verify you with participant lookup. If they still cannot find you, check publication with your Access Point before blaming their software.
After you share
- Spot-check that a major supplier’s next invoice arrives via Peppol.
- Keep the same ID text in contracts, onboarding forms, and your website “how to invoice us” page.
- When you change Access Point provider, resend the pack only if the participant ID or legal entity changes; otherwise tell suppliers the ID is unchanged and only the technical endpoint moved.
FAQ
What should I send suppliers so they can invoice me on Peppol?
Legal name, ten-digit enterprise number, participant ID as 0208: plus those digits, Belgian VAT number, and billing address. Confirm receive is published first.
Is the VAT number the Peppol ID?
No. Use scheme 0208 plus the enterprise number, not the BE VAT string as the Peppol identifier.
Why do leading zeros matter?
Ten digits identify the participant. Dropping a leading zero points at a different company.
One pack for a group of companies?
No. Send a separate pack per legal entity. Never reuse another company's Peppol ID because accounting is centralised.
Must I resend after changing Access Point?
Only if the participant ID or legal entity changed. Otherwise tell suppliers the ID is unchanged.